Secretary and administrator - interview Dubai Careers - Job Vacancies in Dubai, UAE

Back To Main Jobs

Secretary and administrator - interview

Job Description

Job Title: Office Secretary/Admin

KNOWLEDGE IN REAL ESTATE PROPERTY MANAGEMENT & VALUATION IS A MUST
Industry: Real Estate
Location: Sharjah
Salary:To be discussed during the interview
Days Off: SUNDAY
Other Benefits: To be discussed during the interview

Job Description:We are a dynamic real estate company looking for a Female Secretary who can handle a wide range of administrative and operational tasks. The ideal candidate is proactive, organized, and eager to grow within the real estate field. This is a full-time, all-around support role that contributes to smooth day-to-day operations.


Philippines 

Key Responsibilities:

1. Executive & Personal Assistance

  • · Manage the daily schedule, meetings, travel bookings, and business appointments of the CEO.
  • · Handle confidential emails, calls, and correspondence on behalf of the CEO, ensuring appropriate responses and follow-ups.
  • · Oversee all personal affairs of the Owner, including family visa renewals, passports, health, property-related matters, personal banking and car insurances, and travel arrangements.
  • · Coordinate timely renewal of the Owner’s professional accreditations such as RERA, DARI, MOJ, and RICS.
  • · Coordinate with government departments and service providers for document processing related to visas, licenses, vehicles, and tenancy contracts.
  • · Keep organized records of all personal and official documents for easy access and compliance.
  • · Support the CEO with personal tasks, schedule management, and handling confidential information.

2. Valuation & Client Coordination

  • Draft and submit valuation proposals to clients, managing follow-ups for approvals and engaging in negotiations when necessary.
  • Prepare valuation/appraisal reports in coordination with the technical team and ensure proper document flow for inspections and submissions.
  • Serve as liaison between clients, auditors, and the valuation team to gather information and address valuation queries.
  • Maintain a centralized, well-organized filing system with reference codes for easy access to valuation documents.
  • Negotiate timelines and clarify valuation report details with clients and auditors as required.
  • Liaise with banks, developers, real estate firms, and other stakeholders to submit and update company empanelment documents.
  • Coordinate the process of becoming listed or approved by key organizations to expand the company's client base.

3. Office & Administration Management

  • Act as the central point of contact for all administrative, HR, accounts, procurement, and facility-related matters.
  • Supervise front desk operations, answer inquiries, transfer calls, and handle client walk-ins professionally.
  • Monitor office maintenance, cleaning, and security operations; coordinate with vendors for contracts and services.
  • Maintain office supply inventory and place timely orders with suppliers.

4. HR & Recruitment Support

  • Post job openings, review resumes, schedule interviews, and prepare offer letters or contracts.
  • Help onboard new staff by collecting documents and assisting with orientation.
  • Prepare and track employee leave forms (sick, annual, emergency) and maintain HR records.
  • Coordinate with HR for visa processing, renewals, Emirates IDs, and insurance.
  • Keep employee files updated with contracts, IDs, and other documents.
  • Assist with HR letters such as NOCs, salary certificates, and termination notices.
  • Help organize staff meetings, trainings, and team events.
  • Track probation periods, contract renewals, and performance review dates.

5. Accounting & Financial Support

  • Prepare and issue tax invoices, payment receipts, handles petty cash and logs.
  • Assist with VAT reporting, audit preparations, and document submissions.
  • Follow up on accounts receivable, bounced cheques, and overdue collections from clients and tenants.
  • Record transactions using accounting platforms such as Zoho Books

6. Tenant & Property Management

  • Manage the Owner’s property portfolio, including lease renewals with tenants.
  • Handle tenant communications regarding payments, renewals, complaints, and cheque processing.
  • Monitor and schedule post-dated cheque deposits, ensuring timely banking.
  • Keep organized records of lease agreements, payment schedules, and tenant information.
  • Assist with legal matters, including sending notices for overdue payments and lease violations.
  • Support legal cases by preparing required documents and paperwork.
  • Ensure property-related documents are filed and updated regularly.
  • Coordinate property inspections, maintenance, and repairs.
  • Track property taxes, utilities, and other financial obligations.

7. Government & Legal Compliance

  • Ensure timely renewal of company trade licenses, vehicle registrations, tenancy contracts, and insurance policies.
  • Liaise with government authorities (DED, RTA, Dubai Municipality, GDRFA, MOHRE) for both company and personal matters.
  • Submit required documents and track deadlines to ensure compliance and avoid penalties.
  • Assist in renewing professional licenses and permits for staff, such as RERA, MOJ, and other regulatory bodies.
  • Coordinate with service providers to ensure smooth processing of government transactions.
  • Maintain records of all renewals, licenses, and permits for easy reference and tracking.
  • Provide updates to the management team on renewal status and deadlines.
  • Assist with any government inspections or audits related to company operations.
  • Manage and process payments for violations, such as car fines, parking tickets, or other penalties.- send cv at sarah@alaqqadgroup.com

Job Types: Full-time, Permanent

Pay: AED3,000.00 - AED4,000.00 per month


Job Details

Job Role : administrator


Job Location : Dubai , UAE


Email : sarah@alaqqadgroup.com


Company : ALAQQAD REAL ESTATE VALUATION SERVICES LLC


Listing ID : 99470



Recent Jobs



 Kelvin Catering Services & Facilities ManagementHospitality/Corporate Experience:Food & Beverage Manager – Job Code 3707556Executive Chef – Job Code 3707557Sous Chef – Job Code 3707558)Chef De Partie – Hot Kitchen/Salad/Butchery – Job Code 3707562Pastry Chef – Job Code 3707579Storekeeper – Job Code 3707577Waiter / Waitress – Job Code 3707568Barista – Job Code 3707578Industrial Catering Experience:Project Manager – Job Code 3263046Nutritionist – Job Code 3721785Catering Supervisor – Job Code 3260168Storekeeper – Job Code 3707577Butcher – Job Code 1899349Chef De Partie – Salad – Job Code 1899384Light Duty Driver – Job Code 3707580Supply Chain:Data Entry Clerk – Job Code 3721878Offshore Experience:Site Manager/Location Manager/Camp Boss – Job Code 1899374Storekeeper – Job Code 3707577Bakery/Pastry – Job Code 3707579Butcher – Job Code 1899349South Indian Cook – Job Code 1899382Laundry Man – Job Code 1899373Kitchen Equipment Technician – Job Code 3709581Facilities Management:Receptionist – Arabic Speaking – Job Code 3721754CAFM Supervisor – Job Code 3721821Technical Trainer – Hard Services – Job Code 3722464Multiskilled/MEP Technician – Job Code 3722625General Maintenance Welder – Container – Job Code 1899363Maintenance Manager – Offshore – Job Code 3722663HVAC Technician – Job Code 3722438Maintenance Welder – Job Code 3722312Assistant Maintenance Technician – Job Code 3721763Mechanical Technician – Job Code 3722494General Requirement:General Assistant/Cleaner/Kitchen Steward/Pot Washer/Dish Washer – Job Code 1899363Job Requirements:Candidates with minimum of 3 to 5 years of Middle East experience required (UAE preferred).F&B Production applicants must specialize in Continental, Arabic, or Multi-Cuisine.Preference will be given to professionals from Hospitality, Corporate, Industrial, or Offshore sectors.Walk in Interview Schedule Details:Interview Date: Wednesday, 25th February 2026Interview Time: 09:00 AM to 04:00 PMInterview Location: Copthorne Hotel Dubai, Port Saeed, Deira, Dubai.Google Map Location: https://maps.app.goo.gl/LFEGrnFg8Ac2fYj58Important Documents to Bring:Updated ResumeRelevant Documents



Hardmen Security ServicesSecurity Guards – MaleJob Requirements:Candidates with minimum of 2 years of experience in the security industry.Candidates must hold a valid SIRA license.Candidates must have excellent verbal communication and professional presence.Candidates must have a 30-days valid visit visa or be on cancellation.Immediate joiners only.Walk in Interview Schedule Details:Interview Dates: 25th, 26th & 27th February 2026Interview Time: 10:30 AM to 03:00 PMInterview Location: Hardmen Security Service, Office #12, Rahmaniya Building, Next to Abu Bakar Siddique Metro Station – Exit 2, Hor Al Anz, Dubai.Google Map Location: https://maps.app.goo.gl/adM8EHqgdAB4Zd5v8Important Documents to Bring:Updated CVPassport copyPassport-sized photographVisit Visa/CancellationAttested Education CertificateSend Your Application to:info@hardmen.ae




Clairvoyant Facility ManagementMale Cleaners (Asian)Job Requirements:Candidates are required to have previous experience in the same role.Candidates on visit visa or cancelled visa will be given preference.Candidates must be able to join immediately.Salary and Benefits:Attractive SalaryVisa ProvidedAccommodation ProvidedWalk in Interview Schedule Details:Interview Date: EverydayInterview Time: 10:00 AM to 03:00 PMInterview Location: Office No. 1201, DAMAC Executive Heights, Al Barsha Heights, Tecom, Dubai.Google Map Location: https://maps.app.goo.gl/SB3AkhTEReGEcFKf8Important Documents to Bring:Updated CVPassport CopyVisa / Emirates ID



ADCOOPCashiersGoods ReceiversBakersButchersFishmongersJob Requirements:Candidates with relevant experience in the retail or food industry.Having strong communication and interpersonal skills.Ability to work effectively in a team environment.Customer-oriented with a positive attitude.Strong work ethic, punctuality, and reliability.Immediate joiners are preferred.Why Work With Us?Competitive Salary & BenefitsPositive and Supportive Work EnvironmentCareer Growth & Development OpportunitiesWalk in Interview Schedule Details:Interview Dates:  25th February 2026 (Wednesday)Interview Time: 09:00 AM to 03:00 PMInterview Location: ADCOOP Hypermarket – Mina Center, Al Meena Street, Mina Zayed Port, Abu Dhabi.Google Map Location: https://maps.app.goo.gl/8tTv7qoKzbbdr1826Important Documents to Bring:Updated ResumePassport / Emirates IDPassport-sized photo



Al Shalal Pure Drinking Water LLCHelpersJob Requirements:Indians, Pakistanis, Nepalese, Sri Lankan nationals are preferred only.Salary and Benefits:Salary 1000 AED per monthOvertimeCommissionAccommodation providedTransportation providedWalk in Interview Schedule Details:Interview Dates:  25th February 2026Interview Time: 08:00 AM to 11:00 AMInterview Location: Al Shalal Pure Drinking Water LLC, 29th Street, Al Qouz Industrial Area 4, Al Quoz, Dubai.Google Map Location: https://maps.app.goo.gl/TSEDuv6N8HvbLswZ6Important Documents to Bring:Updated CVVisa copy or visa cancellation paper



Al Fajer Facilities ManagementSecurity Guards (Male / Female)Lifeguards (Male / Female)Job Requirements:Candidates with previous relevant experience is mandatory.Candidates must hold a valid SIRA license for Security Guards.Candidates must hold a valid Lifeguard certification for Lifeguards.Candidates must have good communication skills.Immediate joiners highly preferred.Walk in Interview Schedule Details:Interview Dates: 25th February 2026Interview Time: 10:00 AM to 01:00 PMInterview Location: Al Fajer Facilities Management, Next To Jeebly, Al Quoz Industrial Area 3, Dubai.Important Documents to Bring:Updated CVValid license/certificationEmirates ID / Passport copySend Your Application to:careers.affm@gmail.com



Front Office Executive cum Sales CoordinatorLocation: Dubai, UAEEmployment Type: Fixed Salary + Commission-BasedWe are seeking a dynamic and target-oriented Front Office Executive cum Sales Coordinator to join our growing immigration and study abroad consultancy in Dubai.Key Responsibilities:Managing front office operations and attending walk-in clientsHandling inquiries via calls, WhatsApp, and emailCoordinating with the sales team for lead follow-ups and conversionsMaintaining client records and documentationSupporting daily administrative and sales tasksAchieving monthly conversion targetsRequirements:Excellent communication skills in English (additional languages are an advantage)Strong sales, convincing, and customer service skillsProfessional appearance and positive attitudeBasic computer knowledge (MS Office, CRM systems)Previous experience in sales/front office preferredCompensation:Attractive commission-based structureHigh earning potential for strong performersInterested candidates may share their CV to hr@indianish.in or +97152 146 4911Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month



Front Desk Coordinator- Lighting Products ShowroomRequirementsFemale candidates only, Age 20 - 30 (Any nationality)Confident, friendly nature and excellent personalityPrior experience in customer dealingBasic use of computer applicationsMust speak English & Arabic (basic level)Basic ResponsibilitiesMeet and greet walk-in customersPrepare and serve coffee to customersManage the reception, make calls and schedule appointmentsMaintain proper record for customers & scheduled clientsUnderstand the products and pitch customers to generate salesWhat we OfferFixed Salary: AED 2000-2400Accommodation (bed space)Sales Commission (applicable after 2-month probation period)Work Visa (after probation period)Health InsuranceAnnual Leaves & Air TicketCandidates meeting the criteria can share CVs via WhatsApp at 056 8966392Job Type: Full-timePay: AED2,000.00 - AED2,400.00 per monthApplication Question(s):Are you comfortable to work in Musaffah area?



Administrative Coordinator Company: Automax Tools (Ain Al Shams Auto Max Tools)Location: Sharjah, UAEIndustry: Automotive Equipment & ToolsAbout UsAutomax Tools is a leading supplier of automotive diagnostic equipment, workshop machinery, and professional tools in the UAE since 2007. We provide complete workshop solutions including supply, installation, and after-sales support.Key ResponsibilitiesCoordinate daily administrative operations and office activitiesProvide client support and handle inquiries professionallyPrepare quotations, sales orders, invoices, and ERP system entriesCoordinate between sales, warehouse, accounts, and service & installation teamsSchedule deliveries, site visits, installations, and service jobsMaintain reports, documentation, and Excel-based recordsEnsure smooth internal communication and workflowRequirementsBachelor’s Degree in Business, Operations, or Automotive Engineering (Preferred)Strong proficiency in Microsoft ExcelERP system experience requiredStrong organizational and coordination skillsExperience in automotive/trading industry preferredLanguages: Hindi & Urdu preferredGender: Female onlySend CV to: amt@automaxtools.meSubject: Administrative Coordinator – SharjahJob Types: Full-time, PermanentLanguage:Hindi/Urdu (Required)



Hi Urgently looking an admin staff and nanny staff for nursery in abudhabi, if anyone interested please contact +971 50 427 5334Job Type: Full-timePay: From AED1,600.00 per month