Secretary and administrator - interview Dubai Careers - Job Vacancies in Dubai, UAE

Back To Main Jobs

Secretary and administrator - interview

Job Description

Job Title: Office Secretary/Admin

KNOWLEDGE IN REAL ESTATE PROPERTY MANAGEMENT & VALUATION IS A MUST
Industry: Real Estate
Location: Sharjah
Salary:To be discussed during the interview
Days Off: SUNDAY
Other Benefits: To be discussed during the interview

Job Description:We are a dynamic real estate company looking for a Female Secretary who can handle a wide range of administrative and operational tasks. The ideal candidate is proactive, organized, and eager to grow within the real estate field. This is a full-time, all-around support role that contributes to smooth day-to-day operations.


Philippines 

Key Responsibilities:

1. Executive & Personal Assistance

  • · Manage the daily schedule, meetings, travel bookings, and business appointments of the CEO.
  • · Handle confidential emails, calls, and correspondence on behalf of the CEO, ensuring appropriate responses and follow-ups.
  • · Oversee all personal affairs of the Owner, including family visa renewals, passports, health, property-related matters, personal banking and car insurances, and travel arrangements.
  • · Coordinate timely renewal of the Owner’s professional accreditations such as RERA, DARI, MOJ, and RICS.
  • · Coordinate with government departments and service providers for document processing related to visas, licenses, vehicles, and tenancy contracts.
  • · Keep organized records of all personal and official documents for easy access and compliance.
  • · Support the CEO with personal tasks, schedule management, and handling confidential information.

2. Valuation & Client Coordination

  • Draft and submit valuation proposals to clients, managing follow-ups for approvals and engaging in negotiations when necessary.
  • Prepare valuation/appraisal reports in coordination with the technical team and ensure proper document flow for inspections and submissions.
  • Serve as liaison between clients, auditors, and the valuation team to gather information and address valuation queries.
  • Maintain a centralized, well-organized filing system with reference codes for easy access to valuation documents.
  • Negotiate timelines and clarify valuation report details with clients and auditors as required.
  • Liaise with banks, developers, real estate firms, and other stakeholders to submit and update company empanelment documents.
  • Coordinate the process of becoming listed or approved by key organizations to expand the company's client base.

3. Office & Administration Management

  • Act as the central point of contact for all administrative, HR, accounts, procurement, and facility-related matters.
  • Supervise front desk operations, answer inquiries, transfer calls, and handle client walk-ins professionally.
  • Monitor office maintenance, cleaning, and security operations; coordinate with vendors for contracts and services.
  • Maintain office supply inventory and place timely orders with suppliers.

4. HR & Recruitment Support

  • Post job openings, review resumes, schedule interviews, and prepare offer letters or contracts.
  • Help onboard new staff by collecting documents and assisting with orientation.
  • Prepare and track employee leave forms (sick, annual, emergency) and maintain HR records.
  • Coordinate with HR for visa processing, renewals, Emirates IDs, and insurance.
  • Keep employee files updated with contracts, IDs, and other documents.
  • Assist with HR letters such as NOCs, salary certificates, and termination notices.
  • Help organize staff meetings, trainings, and team events.
  • Track probation periods, contract renewals, and performance review dates.

5. Accounting & Financial Support

  • Prepare and issue tax invoices, payment receipts, handles petty cash and logs.
  • Assist with VAT reporting, audit preparations, and document submissions.
  • Follow up on accounts receivable, bounced cheques, and overdue collections from clients and tenants.
  • Record transactions using accounting platforms such as Zoho Books

6. Tenant & Property Management

  • Manage the Owner’s property portfolio, including lease renewals with tenants.
  • Handle tenant communications regarding payments, renewals, complaints, and cheque processing.
  • Monitor and schedule post-dated cheque deposits, ensuring timely banking.
  • Keep organized records of lease agreements, payment schedules, and tenant information.
  • Assist with legal matters, including sending notices for overdue payments and lease violations.
  • Support legal cases by preparing required documents and paperwork.
  • Ensure property-related documents are filed and updated regularly.
  • Coordinate property inspections, maintenance, and repairs.
  • Track property taxes, utilities, and other financial obligations.

7. Government & Legal Compliance

  • Ensure timely renewal of company trade licenses, vehicle registrations, tenancy contracts, and insurance policies.
  • Liaise with government authorities (DED, RTA, Dubai Municipality, GDRFA, MOHRE) for both company and personal matters.
  • Submit required documents and track deadlines to ensure compliance and avoid penalties.
  • Assist in renewing professional licenses and permits for staff, such as RERA, MOJ, and other regulatory bodies.
  • Coordinate with service providers to ensure smooth processing of government transactions.
  • Maintain records of all renewals, licenses, and permits for easy reference and tracking.
  • Provide updates to the management team on renewal status and deadlines.
  • Assist with any government inspections or audits related to company operations.
  • Manage and process payments for violations, such as car fines, parking tickets, or other penalties.- send cv at sarah@alaqqadgroup.com

Job Types: Full-time, Permanent

Pay: AED3,000.00 - AED4,000.00 per month


Job Details

Job Role : administrator


Job Location : Dubai , UAE


Email : sarah@alaqqadgroup.com


Company : ALAQQAD REAL ESTATE VALUATION SERVICES LLC


Listing ID : 99470



Recent Jobs



WALK-IN INTERVIEW ALERTWe’re hiring passionate and driven Immigration Sales Consultants!Date: 15th & 16th AprilLocation: Al Salam St., Salam HQ Building, Office 1802, Abu DhabiRequirements:2–3 years of sales experience (mandatory)Fluent in English & HindiKnowledge of Europe work permits, Canada, UK & USA PR salesJob Role:Consulting for PR & work permitsLead conversion & client handlingWalk in with your updated CV and grab the opportunity to build your career in global immigration services!Contact: +971 54 705 1905 | 02 491 4919Don’t miss this chance—walk in and take the next step in your career!



Recruitment & Business Development ExecutiveLocation: DubaiCompany: Royal Walk Human Resources ConsultanciesSalary: AED 2,500 to 4,000 + Performance IncentivesAbout the Role:This is not a typical HR job. You will be responsible for bringing in clients and fulfilling their hiring needs. If you can generate business and close recruitment deals, you will grow fast in this role.Key Responsibilities:Generate new clients and recruitment opportunitiesBuild relationships with companies locally and internationallyManage full recruitment cycle from sourcing to placementScreen and shortlist candidates based on client requirementsHandle multiple job roles and client accountsCoordinate with internal teams for smooth onboardingRequirements:Minimum 1 year experience in recruitment or business developmentStrong client handling and negotiation skillsAbility to close deals and meet targetsOrganized and able to manage multiple tasksApply Now:Email: info@royalswalk.comWhatsApp: +971 58 886 0992Pay: AED2,500.00 - AED4,000.00 per month




DATE OF INTERVIEW :  15-04-2026 (10AM TO 4PM)ADDRESS:DAX CAPITAL MARKETING MANAGEMENT LLCGOLD AND DIAMOND PARK BULIDING ( Opposite to Equity Metro Station)ENTRANCE NO 6, OFFICE 107, 108EQITY METRO STATION EXIT 1AL QUOZ 3, DUBAICONTACT: 0547841596Salary 2000AED to 5000AED+ Commission and BonusVisa + Medical insuranceDuty; Monday to Friday 9am to 6pm (2 days week off)We are dealing with UAE, SCA REGULATED BROKERThe desired candidate is a person with not more than 35yrs old and experience in the Sales and Marketing Industry.NB: HIRING INDIANS ONLYFRESHERS are also most welcomeLanguage: MALAYALAM,ENGLISH.(MANDATORY)Responsibilities:- FOREX/ STOCK MARKET Sales experience-Presenting and selling the latest solutions for clients-Building relationships with new clients-Arranging meetings with clientsQualifications/Skills:-Sales and closing skills-Negotiation skills-Self-confidence-Product knowledge-Presentation skillsSales experience is not necessary; the company provides a training program-Great working environment with specialized management-Opportunity for professional growth-A modern workplace-Instant training and start for newly recruitedJob Types: Full-time, FresherPay: AED2,000.00 - AED5,000.00 per month



Location: UAE (onsite)Experience: 2+ Years (Fresh Graduates are also encouraged to apply)Employment Type: Full-timeSalary Bracket: 3,000-5,000 AED per monthLocation: M16, Mezzanine Floor, Business Venue Building, Oud Metha, DubaiAbout Us:Arktel Technologies is a DU Channel Partner, providing voice, data, internet, wireless, and secure network solutions across the UAE. We specialize in helping businesses stay connected with reliable telecom services.About the RoleWe are looking for a motivated B2B Sales Executive to join our team. This is a field-based/outdoor/door to door sales role, where you will visit business clients, generate leads, and close deals.Responsibilities:Conduct outdoor B2B sales, visiting potential clients at their workplaces.Identify business needs and offer the best DU telecom solutions.Achieve and exceed monthly sales targets.Build and maintain strong relationships with customers.Requirements:2+ years of B2B sales experience in the telecom/banking/insurance industry.Strong communication and negotiation skills.Self-motivated with a target-driven mindset.Ability to work in a fast-paced, outdoor sales environment.Benefits:Lucrative Comission StructureCompany-provided VisaMedical Insurance30 Days Annual Leaves after completion of a year of serviceAir Ticket after 2 years of confirmed service with the companyJob Type: Full-timePay: AED2,500.00 - AED5,000.00 per monthAbility to commute/relocate:Dubai: Reliably commute or planning to relocate before starting work (Required)Application Question(s):Do you have any B2B sales experience with DU or Etisalat Channel Partner companies?Are you currently residing in UAE?What is your expecting salary per month for this role?Are you willing to work in outdoor B2B sales and generate your own leads?What is your visa status?



WALK-IN INTERVIEWProcat Catering ServicesSONAL CATERING & SEYONDPositions:Operation ManagerOperation CoordinatorDate:15 April - 17 April 2026 (Tuesday to Friday)Time:10:00 AM 4:00 PMLocation:Procat Catering Services, Dubai, Building No. 7 & 8, Phase 1, Plot No. 598-516, Dubai Investment Park 1Requirements:Experience in Industrial cateringLarge-scale contract catering experience is mandatoryValid UAE driving license is mandatoryStrong operations management skillsImmediate joiners preferredSalary Range: No bar for the right candidate.



We’re expanding our team at Al Aswaq Al Watania!We are currently hiring for:• Sales Associate• Store Keeper???? Location: Ras Al Khaimah???? Experience: 1–2 years preferredJoin a growing retail organization offering competitive benefits, including attractive salary, overtime, accommodation, transportation, visa, medical insurance, and flight allowance.If you’re passionate about retail and ready to grow your career, we would like to hear from you.???? Send your CV to: hr@gulfgroup.ae



We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will handle administrative tasks, coordinate communications, and assist management in ensuring smooth and efficient workflow.Key Responsibilities:* Provide general administrative and clerical support* Handle phone calls, emails, and correspondence* Maintain filing systems (physical and digital)* Schedule meetings, appointments, and calendars* Prepare reports, documents, and presentations* Coordinate with internal departments and external partners* Assist in data entry and record management* Support HR and finance tasks when required* Monitor office supplies and place ordersRequirements:* Proven experience as an Administrative Assistant or similar role* Proficient in *Microsoft Office (Word, Excel, Outlook)** Excellent communication and organizational skills* Ability to multitask and prioritize workload* Strong attention to detail* Professional attitude and appearance* Knowledge of Russian/Arabic language is an advantageQualifications:* Experience in hospitality or hotel industry* Knowledge of basic HR or accounting processes* Familiarity with office management systemsHow to apply?Interested candidates  send their CV to careers@971hospitality.com and mention the position you are applying for.Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthWork Location: Hybrid remote in Abu Dhabi (Abu Dhabi)



Gender : MaleQualificationsdocument controller: 2 years (Required)Bachelor Degreehindi, english (Required)Full Job DescriptionDocument controller required to handle the office operation related documents and everythingJob Types: Full-time, PermanentAbility to commute/relocate:Dubai: Reliably commute or planning to relocate before starting work (Preferred)Experience:document controller: 2 years (Required)Language:hindi, english (Required)No:groupsgets@gmail.comNationality : IndiansJob Type: Full-timePay: From AED3,000.00 per monthAbility to commute/relocate:Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)



Need Warehouse Assistant for an FMCG company for Abudhabi.salary - 1700 to 1800 aedLocation- Abu dhabi.Candidates who can join immediately preferred.Whatspp CV to +971509187072Job Type: Full-timePay: AED1,700.00 - AED1,800.00 per monthAbility to commute/relocate:Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)



Hiring Accountant for IT(ELV) company in Abu DhabiMin 3 years experience in UAE as AccountantExcellent knowledge in Tally prime software, stock and payroll calculationFamiliar with VAT and other UAE accounting standards and regulations.Prior experience in IT field is a plusBasic knowledge in Autocad.Excellent organizational and multitasking abilities to work independently and managing office alone.Must be familiar with handling Government and legal documents.Ability to handle office administrative tasks such as scheduling meetings, managing office supplies, and coordinating with vendors.Must handle stock and schedule daily work routine.Flawless computer skills including MS Office and AI softwares like chatgptAbility to design ads and document templates, run ad campaigns, and handle social media marketing.Excellent? communication and interpersonal skills.A valid UAE driving license is a plus.Male candidates preferred.Job Location : Musaffah, Abu DhabiJob Type : Full-time, PermanentSalary : AED 2500-3000 per monthInterested candidates can whatsapp their CV to +971 52 652 1362.Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per monthApplication Question(s):What are the AI softwares that you are familiar with?Experience:IT field : 2 years (Preferred)Accounting: 3 years (Preferred)