Office Assistant and Personal Assistant for administrative, secretarial, and personal support to the executive

Back To Main Jobs

Office Assistant and Personal Assistant for administrative, secretarial, and personal support to the executive

Job Description

We are looking for Office cum Personal Assistant for administrative, secretarial, and personal support to the executive/senior staff member and assists with general office management to ensure efficient operations. This role requires exceptional organizational skills, a high level of discretion, and the ability to manage multiple priorities effectively.

Female

Key Responsibilities

Executive and Personal Support

Calendar and Schedule Management: Manage and coordinate the executive's complex calendar, including scheduling internal and external meetings, appointments, and reminders.
Correspondence Management: Handle and prioritize all incoming and outgoing correspondence, including screening phone calls, managing emails, and processing mail. Draft, prepare, and edit professional documents, reports, memos, and presentations.
Travel Arrangements: Plan and book comprehensive travel logistics, including flights, accommodation, ground transportation, and preparing detailed itineraries and expense reports.
Meeting Coordination: Organize and coordinate meetings, conferences, and events. This includes preparing agendas, arranging necessary materials, taking accurate minutes, and following up on action items.
Confidentiality: Handle sensitive information, documents, and communications with the utmost discretion and professionalism.
Personal Tasks/Errands: Assist with personal tasks and errands as required to support the executive's personal life and commitments, which may include managing personal appointments or coordinating household-related matters.

Office Administration and Operations

General Office Maintenance: Oversee the general appearance and functionality of the office area, ensuring it is clean, tidy, and well-organized.
Supply Management: Monitor and maintain inventory of office and pantry supplies, placing and managing orders as needed.
Filing and Records: Develop and maintain an efficient and accurate filing system (both physical and digital) for all documents and records.
Stakeholder Liaison: Act as a professional point of contact and liaison between the executive and internal teams, external clients, vendors, and other stakeholders.
Administrative Support: Perform general clerical duties such as photocopying, scanning, data entry, and processing administrative forms.
Office Equipment: Ensure all office equipment (printers, communication systems, etc.) is functioning correctly and coordinate maintenance or repairs as necessary.

Qualifications and Requirements

Proven experience (typically 2+ years) as a Personal Assistant, Executive Assistant, or Office Administrator.
High school diploma or equivalent; an Associate's or Bachelor's degree in Business Administration, Office Management, or a related field is often preferred.
Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Excellent written and verbal communication skills.
Strong organizational, time-management, and planning abilities with exceptional attention to detail.
Ability to multitask, manage a varied workload, and prioritize tasks effectively under pressure.
Demonstrated professionalism, integrity, and the ability to maintain a high level of confidentiality.
Proactive and resourceful approach to problem-solving.

Key Skills

Calendar Management
Travel Coordination and Logistics
Correspondence Drafting/Editing
Meeting and Event Planning
Office Equipment Operation
Bookkeeping/Expense Reporting
Time Management
Interpersonal Skills
Confidentiality and Discretion

Kindly send CV by Whatsapp on 050 6249318

Job Type: Full-time

Pay: AED1,800.00 - AED2,300.00 per month

Apply Now

Problem with this ad?

Share the Job

Join our channel

Job Details

Job Role : Office Assistant

Job Location : Dubai , UAE

Experience : 2+ Years

Mobile : 050 6249318

Company : Faan Al Ibdaa Perfumes & Cosmetic LLC

Listing ID : 95415

Recent Jobs

HR ASSISTANT, RECEPTIONIST - JOIN IMMEDIATELY

UAE 95779

TU HOLDINGS WALK-IN INTERVIEWSJOIN IMMEDIATELYCIVIL ENGINEERF&B MANAGERHR ASSISTANT – TIME KEEPINGKOREAN COOK – ASSISTANTRECEPTIONISTWAITER/WAITRESSCARVERBAR WAITERKITCHEN HELPERBRING YOUR CVDate: 15th & 16th October 2025Time: 09.00 AM – 12.00 PM | 02.00 PM – 04.00 PMAK Tower, Near Holiday Inn, Airport Road, Abu Dhabi

Walk-in Interview:- Application – Sales Manager

Dubai , UAE 95771

URGENT HIRING – Senior Sales ManagerIndustry: Household Kitchenware & Cleaning Accessories (FMCG)Salary Range: AED 4,000 – 8,000 (depending on experience)Location: Sharjah / DubaiJob Type: Full-timeJob Responsibilities:Develop and implement effective sales strategies to expand market share and achieve revenue growth in the household kitchenware, cleaning accessories, and FMCG sector.Manage and grow relationships with distributors, retailers, wholesalers, and key clients across the UAE.Identify new business opportunities, customer segments, and untapped markets.Lead, guide, and motivate the sales team to achieve monthly and annual targets.Coordinate closely with the marketing team on promotions, product launches, and campaigns.Monitor competitor activities, pricing strategies, and market trends, adjusting sales plans accordingly.Prepare detailed sales reports and present performance updates to senior management.Requirements:Mandatory: Proven sales experience in household kitchenware, cleaning accessories, or FMCG.Experience: Minimum 4+ years of relevant sales experience with strong knowledge of the UAE market and all emirates.Excellent communication, negotiation, and leadership skills.Ability to work independently and deliver consistent, measurable results.Candidate Preference:Only candidates with direct experience in the same product category (Kitchenware / Cleaning Accessories / FMCG) will be considered.Immediate joiners preferred.How to Apply:Interested candidates may send their updated CV via WhatsApp with the subject line:Application – Senior Sales ManagerWalk-in Interview:Deira, Dubai Office – 1503, Near Baniyas Square Metro StationTiming: 10:30 AM – 5:00 PMRegards,HR: Fathima Shahin – 0523248157GM: Joseph – 0566593694Please do not call – WhatsApp onlyJob Types: Full-time, ContractContract length: 24 monthsPay: AED6,000.00 - AED8,000.00 per monthExperience:Sales Manager: 4 years (Required)Language:English, Hindi (Preferred)

Walk-in interviews: From Wednesday, 15 October 2025 - Bike rider

Dubai , UAE 95769

Walk-in interviews: From Wednesday, 15 October 2025; 8.00 am - 5.30 pm (Sunday holiday)Contact no.: 056 689 9507; 050 392 5527Location: (E611) Near Dubai Silicon Oasis and Academic City, Al Ruwayyah 3rd, Dubai UAEValid UAE bike licenseSim cardSafety gearTrainingJob Types: Full-time, PermanentPay: AED3,000.00 - AED3,200.00 per month

Assistant Admin -- to support daily office operations

Dubai , UAE 95783

Hotshot Properties is hiring a **Female Assistant Admin** to support daily office operations, assist the sales team, and coordinate with clients and developers. The role involves handling calls, organizing property files, preparing contracts, scheduling meetings, and maintaining an efficient office environment.Key Responsibilities:* Handle phone calls and daily inquiries from clients, agents, and developers.* Welcome and assist visitors and clients in a professional manner.* Organize property files, offers, contracts, and administrative documents.* Prepare contracts, forms, and official correspondence.* Support the sales team with client follow-ups, preparing offers, and sending documents.* Coordinate schedules for meetings, property tours, and events.* Follow up on developer documents (NOC, SPA, Commission forms, etc.).* Assist with daily administrative tasks such as printing, scanning, ordering supplies, and maintaining office organization.Qualifications:* Female with valid UAE residence visa (preferably Abu Dhabi or Dubai).* Minimum 1 year of real estate admin experience in the UAE.* Proficient in Microsoft Office, CRM systems, and property portals.* Strong organizational and communication skills.* Preferred experience in contract coordination or sales procedures with developers.Send your CV to: hr@hotshot-properties.comJob Type: Full-timePay: From AED2,500.00 per month

We are looking for a Back Office Processor

Dubai , UAE 95784

Having His / Her own visa.We are looking for a Back Office Processor to execute sales orders flawlessly and seamlessly in collaboration with the Sales Team and partner back-office processing team for the timely delivery of services to each customer.As an effective Back Office Processor, you must be an excellent communicator. You must be comfortable working with the Sales Team & partner back-office processing team.Job Description:Checking sales orders in detail to ensure the documents are as per the agreed framework/ standardsSales order processing, delivery monitoring as per the communicated SLAs.Scheduling, document management, and correspondence between our sales team and partner back-office team.Working with our sales team & partner back-office department to gather information to resolve issuesStrong organizational and time management skillsExcellent communication and interpersonal skillsAttention to detailTo maintain accurate & up to date information on each Sales orderQualification:1 year of experience in a similar role, preferably in the Telecom industryExcellent verbal & written communication skillsExcellent listening skillsOutstanding ability to resolve issues and address complaintsWell-versed with MS OfficeWorking days: 6 days/week (9 hours)Please share your CV in the email below with the subject as per the position applied for. Due to the massive response, please note that only shortlisted candidates will be contacted.Email: layan.karkout@vega-uae.comJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):Do you have your own visa?Experience:Back Office: 1 year (Preferred)

WALK IN INTERVIEW Telesales Executive

Dubai , UAE 95773

DATE OF INTERVIEW; 15-10-2025 TO 17-10-2025 (10AM TO 4PM)ADDRESS:DAX CAPITALGOLD ADN DIAMOUND PARKBUILDING 6, OFFICE 108EQITY METRO STATION EXIT 1AL QUOZ 3, DUBAICONTACT: 0554912357Salary 2000AED to 5000+ commission, bonusVisa + Medical insuranceDuty; Monday to Friday 9am to 6pmWe are dealing with UAE UAE SCA REGULATED STOCK BROCKERThe desired candidate is a person with experience in the Sales and Marketing Industry.Freshers Also Can ComeLanguage: Malayalam and EnglishResponsibilities:-Presenting and selling the latest solutions for clients-Building relationships with new clients-Arranging meetings with clientsQualifications/Skills:-Sales and closing skills-Negotiation skills-Self-confidence-Product knowledge-Presentation skillsSales experience is not necessary; the company provides a training program-Great working environment with specialized management-Opportunity for professional growth-A modern workplace-Instant training and start for newly recruitedJob Types: Full-time, FresherPay: AED2,000.00 - AED5,000.00 per month

Available Job Vacancies: WALK-IN INTERVIEW Admin Assistant

Dubai , UAE 95774

HMZ Rent a CarAvailable Job Vacancies:Admin AssistantLocation: Dubai, UAESalary: AED 6,000Job Details:Visit visa & cancelled visa holders can applyCompany provides Visa, Pick & Drop, and Health InsuranceProfessional working environment with career growth opportunitiesWalk in Interview Date: EverydayTime : 4:00 PM to 5:00 PMLocation: Dubai RENT A CAR G63 Range Rover Mustang Convertible carsHR Contact: +971 55 553 9975 (W)

Open Positions: - Warehouse Assistant -Sales Executive

Dubai , UAE 95775

LAGO – Bottled Drinking WaterOPEN POSITIONS:Sales ExecutiveDriver Cum Salesman (Valid UAE License)SalesmanHelperWarehouse AssistantWHAT WE OFFER:Attractive Salary PackageBest Opportunity for Career GrowthOther BenefitsLocation: Kaid Building – 211, Plot 0211, near Car Souq, Al Jurf Industrial Area 1, AjmanWALK IN 15th October 2025(9.30 AM – 3.00 PM)Website: www.lagodrinks.com

WALK-IN INTERVIEW – VAN DRIVERS

Dubai , UAE 95776

WALK-IN INTERVIEW – VAN DRIVERSDate: 15-10-2025 to 25-10-2025 (Monday to Friday)Time: 2.00 PM – 4.00 PMLocation: MSQ Regus Building, 3rd Floor, Behind Mega Mall, Sharjah, UAEGoogle Maps Location - https://lnkd.in/d-pw5NuHSalary Offered: AED 2000 + AccommodationPlease carry your updated CV and UAE Driving License when attending the interview.Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per month

Walk-in Interview for Hiring car drivers

Abu Dhabi, UAE 95777

We are Hiring for Noon Express, Hiring car drivers with Own car and own VisaTouch Point based Payout.AED 3.75 per successful deliveryAED 2 per successful PickupWalk in Interview11 am to 4 PMMonday to SaturdayAbu DhabiOffice No 2.9, Block 2, an Nadbah 1stMusaffah 45, Abu DhabiContact Details:-Bilal Farooq: 0565937233Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

DUBAI JOBS

DUBAI JOBS