Sales / Front Office/ Admin || Reception & Sales Coordinator Open day Dubai Careers - Job Vacancies in Dubai, UAE

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Sales / Front Office/ Admin || Reception & Sales Coordinator Open day

Job Description

Job Title: Reception & Sales Coordinator

Department: Sales / Front Office/ Admin
Reports To: Managing Director

Position Type: Permanent

Work Location: Business Bay

Working Hours: 9 am to 7 PM (1 hour break)

Working days: Monday to Saturday (Sunday off)

Key Job Duties & Responsibilities

1. Front Desk / Reception Duties

  • Greet and assist clients, visitors, and walk-ins in a professional and welcoming manner.
  • Manage incoming phone calls and direct them to the appropriate departments or team members.
  • Handle general inquiries related to company services, listings, or scheduled viewings.
  • Maintain a clean and organized reception area.
  • Manage incoming and outgoing mail, couriers, and deliveries.

2. Administrative Support

  • Maintain schedules and appointments for sales agents and management.
  • Assist with the preparation of sales documentation, contracts, and other client forms.
  • Maintain and update client databases and CRM systems.
  • Handle office supplies inventory and order new stock as needed.
  • Prepare meeting rooms for internal or client meetings.

3. Sales Coordination

  • Assist the sales team with property listings, ensuring accuracy and consistency of property information.
  • Coordinate property showings and open house events with clients and agents.
  • Follow up with leads and inquiries, schedule appointments, and maintain communication records.
  • Liaise with clients regarding required documentation and transaction timelines.
  • Assist in preparing sales presentations, proposals, and marketing materials.

4. Marketing Support

  • Coordinate with the marketing team for property promotions, social media posts, and email campaigns.
  • Ensure that all marketing materials (brochures, banners, flyers) are up to date and available.
  • Maintain the listings on the website and third-party real estate platforms.

5. Customer Relationship Management

  • Maintain a positive and professional relationship with clients throughout the buying/selling/renting process.
  • Provide support to client’s post-sale or lease with documentation and general inquiries.
  • Track and manage customer feedback and report concerns to management.

6. Compliance and Records

  • Ensure all files and records are maintained by company policy and real estate regulations.
  • Support agents with compliance-related documentation and submissions.

7. Other Duties

  • Assist management and sales agents with ad-hoc projects or events.
  • Coordinate with external vendors, property developers, or partners as needed.
  • Contribute to team meetings and provide insights for process improvements.

Key Skills Required

  • Excellent communication and interpersonal skills
  • Professional presentation and demeanor
  • Strong organizational and multitasking abilities
  • Proficiency in MS Office, CRM platforms, and digital tools
  • Basic knowledge of real estate terminology and processes
  • Customer service-oriented mindset

Interested candidates can send their CVs to hr@veslamotors.com. Do not forget to mention the Job position “Reception & Sales Coordinator “in the subject line.

Good Luck with your Job Hunt!

Job Type: Full-time

Pay: AED3,000.00 - AED4,500.00 per month

Experience:

  • Reception & Sales : 2 years (Required)

Language:

  • Arabic (Preferred)

Location:

  • Dubai (Required)

Job Details

Job Role : Reception


Job Location : Business Bay, UAE


Email : hr@veslamotors.com


Company : Vesla Motors


Listing ID : 92954



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