Administrative Assistant | Accounts Assistant Support our Office Operations Dubai Careers - Job Vacancies in Dubai, UAE

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Administrative Assistant | Accounts Assistant Support our Office Operations

Job Description

Location: Media City, Dubai, UAE

Company: A leading holiday homes and property management company in Dubai

Languages Required: English

Job Overview:

We are seeking a detail-oriented Administrative Assistant with Accounting Experience to support our office operations and financial processes. The successful candidate will manage day-to-day administrative tasks, assist with accounting duties, and help ensure efficient office functionality. This role is ideal for someone who has strong organizational skills, attention to detail, and experience in both administration and basic accounting.

Administrative Duties

  • Provide general administrative support, including answering phones, managing emails, and greeting visitors.
  • Organize and maintain office files, documents, and records.
  • Coordinate and schedule meetings, appointments, and office events.
  • Order and manage office supplies and inventory.
  • Support the HR team with onboarding new employees and maintaining employee records.

Accounting Duties

  • Assist with accounts payable and accounts receivable processes, including data entry and invoice processing.
  • Prepare, file, and manage financial documents, such as invoices, receipts, and expense reports.
  • Reconcile bank statements and maintain accurate financial records.
  • Assist with payroll processing and updating employee timesheets.
  • Generate basic financial reports for management review.
  • Proven experience in cleaning and housekeeping (residential or hotel experience preferred)
  • Strong attention to detail and organization
  • Ability to work independently and manage time efficiently
  • Good physical condition, as the role requires standing, bending, and lifting
  • Knowledge of housekeeping techniques, cleaning products, and equipment
  • Excellent customer service skills (preferred in hospitality settings)

Qualifications and Skills

  • Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Business Administration, or a related field preferred.
  • Experience:
  • 2+ years of experience in administrative roles.
  • Basic accounting or bookkeeping experience, including familiarity with accounts payable/receivable.
  • Technical Skills:
  • Proficiency in MS Office Suite (Excel, Word, Outlook).
  • Familiarity with accounting software (e.g., QuickBooks, Xero) is a plus.
  • Organizational Skills: Strong attention to detail and the ability to manage multiple tasks simultaneously.
  • Communication Skills: Excellent written and verbal communication skills.
  • Problem-Solving Skills: Ability to handle basic accounting issues and administrative challenges effectively.

Key Attributes

  • Integrity and Confidentiality: Handle sensitive financial and personal information with discretion.
  • Reliability: Consistently follow through on responsibilities and complete tasks in a timely manner.
  • Flexibility: Willingness to adapt to changing responsibilities and work in a dynamic environment.

How to Apply:

Please submit your resume and a cover letter detailing your relevant experience and explaining why you are the ideal candidate for this role to hr@shellgrow.com

Job Type: Full-time

Work Location: In person

Application Deadline: 21/04/2025
Expected Start Date: 21/04/2025


Job Details

Job Role : Administrative Assistant


Job Location : Dubai , UAE


Experience : 2+ Years


Email : hr@shellgrow.com


Company : Shellgrow Holiday Homes


Listing ID : 87616



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