DUBAI JOBS

WE ARE HIRING – RECEPTIONIST (EMIRATI ONLY)Company: Choco Palace Chocolate Factory LLCJob Title: ReceptionistNationality: Emirati OnlyNumber of Vacancies: 1Salary: AED 2,500–3,500 per monthLocation: Ajman, UAEEmployment Type: Full-TimeKey ResponsibilitiesWelcome and assist visitors, guests, and customers professionally.Answer incoming calls and direct them to the appropriate departments.Handle inquiries and provide accurate information to visitors and employees.Manage front desk operations and maintain a professional reception area.Handle emails, correspondence, and general administrative tasks.Coordinate with other departments to ensure smooth daily operations.Maintain visitor records and support office administration.Ensure a positive and professional image of the company.RequirementsEmirati nationality only.High school diploma or equivalent; a bachelor's degree is an advantage.Previous receptionist or administrative experience is preferred.Excellent communication and interpersonal skills.Basic computer knowledge and proficiency in MS Office.Professional attitude, organizational skills, and a customer-focused approach.Ability to multitask and handle responsibilities efficiently.How to ApplyInterested candidates are invited to send their updated CV to:Email: careers@chocopalacechocolatefactoryllc.comChoco Palace Chocolate Factory LLCAjman, United Arab EmiratesPay: AED3,000.00 - AED4,000.00 per month

About Us:We are a leading real estate development company, recognized for delivering exceptional projects globally and setting new benchmarks in the industry.We are seeking a highly organized and detail-oriented HR Payroll Assistant to manage the complete employee lifecycle and payroll functions for our real estate operations. This role is critical in ensuring accurate, timely, and compliant payroll processing, including WPS submissions, end-of-service calculations, and benefits administration . The ideal candidate will have a strong understanding of UAE Labor Law and the specific needs of a fast-paced real estate environment, such as managing complex commission structures and multiple visas.Key Responsibilities:Payroll & ComplianceFull-Cycle Payroll Processing: Manage the complete monthly payroll cycle for all employees, from extracting attendance data to final salary disbursement.UAE WPS Compliance: Prepare and submit Salary Information Files (SIF) for the Wage Protection System (WPS) via an approved bank or exchange house, ensuring full compliance with MOHRE regulations.Regulatory Reporting: Process and reconcile contributions for GPSSA (General Pension and Social Security Authority) for eligible staff.End of Service (EOS) Benefits: Accurately calculate and process employee End of Service gratuity and final settlements in strict accordance with UAE Labor Law.Payroll Adjustments: Verify and process all payroll adjustments, including overtime, commissions, incentives, deductions, and leave encashments.Payroll Audits: Generate payroll variance reports and management summaries, and support internal and external payroll audits.HR Administration & Employee Lifecycle:Visa & Government Processing: Manage the complete visa, medical, and Emirates ID process for employees, including new applications, renewals, and cancellations via MOHRE and ICP portals.Insurance Administration: Handle the full company and employee insurance renewals (e.g., Medical, WMC, Business Policy) and manage employee insurance claims and cancellations.Leave Management: Calculate and manage employee leave balances, encashments, and adjustments.Record Keeping: Maintain accurate and confidential employee records, HR databases, and personnel files.Onboarding & Offboarding: Support recruitment coordination and manage employee onboarding and offboarding processes, including preparing contracts and handling all related documentation.Stakeholder Collaboration:Payroll Queries: Act as the primary point of contact for employees regarding payroll, benefits, and HR-related inquiries.Cross-Functional Coordination: Collaborate with the Finance and Accounting departments on payroll reconciliation and reporting.Key Requirements:Bachelor’s degree in human resources, Accounting, Business Administration, or a related field.Proven experience (typically 3–5 years) in HR operations and payroll processing, with specific experience in the UAE real estate industry preferred.Minimum of 3 years of mandatory experience in a similar role within the UAE, with a deep understanding of local labor laws and HR compliance procedures.Deep knowledge of the WPS (Wage Protection System) and hands-on experience in payroll processing.Strong knowledge of UAE Labor Law regarding leave, overtime, and especially End of Service (EOS) gratuity calculations.Experience managing employee medical insurance and visa processes in the UAE.Advanced Microsoft Excel skills (e.g., VLOOKUP, Pivot Tables) are mandatory. Experience with HRMS or payroll software is a plus.High level of integrity and professionalism in handling confidential information.Exceptional attention to detail and accuracy, with the ability to work under pressure and meet strict monthly deadlines.Excellent communication and organizational skills for effective coordination with employees, management, and external providersWhat We Offer:Competitive salary and commission-based incentives.A dynamic and professional work environment.Career growth opportunities in a leading real estate firm.If you have the required experience and skills, and you're ready to take on a challenging yet rewarding role, we’d love to hear from you!How to Apply:Send your resume to Talent@reportageuae.com " HR Payroll Assistant – Real Estate."

The Arbor School opened in 2018 with a distinctive vision of education that is experiential, authentic and inspired by the natural beauty, human ingenuity, and ecological and social challenges of the Arabian Peninsula. The cultivation of a learning community uniquely committed to understanding and restoring the health of ecological and human communities as interconnected parts of a whole requires equal parts optimism, ambition, and humility. A fundamental belief in the inherent goodness of people and their capacity to act with empathy and compassion underscores the sense of hope that is fundamental to learning for a sustainable future. The resilience and determination to tackle challenges that have grown to global proportions are essential to finding sustainable solutions and orchestrating the social changes needed to grow them to scale. The realisation that comes from recognising that we are all students – never a master – drives our commitment to ignite a lifelong love of learning. Role Recognising the interconnected nature of the cognitive, affective and participative domains, and their roles in shaping learning, we are pursuing a holistic approach to teaching and learning, designed to prepare learners: to understand the interconnected concepts of sustainability, individual and collective well-being, and environmental and social justice; to find purpose, meaning and joy in their interactions with the natural world and with each other, and to seek to understand people who are different to themselves; and to experience a sense of accomplishment and self-efficacy through their actions at home, in school and in the wider world. We are seeking a capable and highly organised HR Officer to join our HR team. This is a hands-on role for someone who understands the pace, precision and regulatory requirements of HR within a Dubai private school. The successful candidate will work within the wider HR team, with day-to-day responsibility for assigned HR operations and compliance processes. Key areas include KHDA requirements, safer recruitment, employee records, medical insurance administration and employee lifecycle coordination, helping ensure that our people practices remain accurate, responsive and inspection-ready. Role Summary The HR Officer / Administrator will provide administrative and operational support across the employee lifecycle, from recruitment and onboarding through probation, changes to employment and exit. The role requires practical knowledge of KHDA systems and staff approval requirements, excellent record-keeping, confidence with HR systems and MS Excel, and the ability to manage several priorities accurately and discreetly. Core Priorities KHDA staff registration, educator profiles, qualification checks, Appointment Notices, approvals and related follow-up. Safer recruitment compliance, including pre-employment checks, references, safeguarding evidence and maintenance of the Single Central Record (SCR). Accurate physical and electronic personnel files, HR system records, trackers, letters and employee documentation. Accurate administration of medical insurance enrolments, changes, renewals and employee records. Timely support across onboarding, probation, employee changes, reporting and exit processes. Key Responsibilities KHDA and Regulatory Compliance Administer and monitor staff processes on KHDA systems, including registrations, educator profiles, Appointment Notices, approvals, amendments and end-of-service requirements. Review qualifications, attestations, transcripts, experience certificates and supporting documents against KHDA requirements, identifying gaps and following them through to completion. Maintain accurate KHDA trackers and provide clear updates on outstanding actions, approvals and deadlines. Support the line manager in preparing for KHDA, BSO and other regulatory inspections by ensuring that employment and compliance evidence is complete, current and readily accessible. Monitor relevant regulatory updates and support the implementation of changes within HR processes and records. Safer Recruitment and Employee Records Administer and track safer recruitment checks, including identity, qualifications, employment history, professional references, police clearances, safeguarding declarations and required approvals. Maintain the School’s Single Central Record (SCR), risk assessments and associated evidence, ensuring that information is accurate, consistent and audit-ready. Create and maintain complete physical and electronic personnel files in accordance with School requirements, confidentiality standards and record-retention practices. Track missing, renewed or expiring employee documents and follow up proactively with staff and relevant stakeholders. Maintain records of staff induction, mandatory training and policy acknowledgements, following up on outstanding requirements. Employee Lifecycle and HR Operations Support recruitment administration, pre-employment processing, onboarding, induction, probation reviews, contractual changes and employee exits. Prepare accurate HR letters and employment documents, including confirmations, salary certificates, NOCs, probation correspondence, contract addenda and other routine documentation. Maintain employee data within the School’s HR system and ensure that changes are recorded promptly and accurately. Administer medical insurance processes for eligible employees and dependants, including enrolments, additions, removals and renewals; maintain accurate records; and liaise with the broker or provider on routine queries and changes. Maintain onboarding, probation and exit trackers, following up with employees and line managers to ensure that required actions and documentation are completed on time. Coordinate with Public and Government Relations, Finance and other internal teams on employee documentation, visa-related actions, benefits and changes affecting employment records. Respond professionally and promptly to employee queries, escalating sensitive or complex matters appropriately. Systems, Reporting and Organisation Maintain accurate HR trackers and dashboards, reconciling source data and resolving discrepancies before the information is used. Collate, validate and prepare accurate data for HR analysis and reporting led by Line Manager, including recruitment, onboarding, probation, compliance, absence, turnover and other HR activity. Prioritise competing deadlines, follow through on actions and maintain a reliable audit trail of correspondence, approvals and decisions. Contribute to continuous improvement of HR processes, templates and systems. Required Candidate Profile Essential Proven HR experience within a Dubai private school, including hands-on use of KHDA systems and staff approval processes. Practical knowledge of KHDA qualification and document requirements, educator registration and Appointment Notice processes. Experience supporting safer recruitment and maintaining a Single Central Record (SCR) in a school environment. Experience supporting the employee lifecycle from onboarding and probation through employment changes and exit. Experience supporting employee medical insurance administration, including enrolments, changes and renewals. Strong physical and electronic record-keeping skills, with excellent accuracy and attention to detail. Strong proficiency in Microsoft Excel, including trackers, reconciliations, data checks and the preparation of accurate HR information. Confidence using HR information systems; experience with Yomly or a comparable platform would be advantageous. Strong written and spoken English, with the ability to produce accurate professional correspondence. Sound judgement, discretion and the ability to handle confidential and sensitive information appropriately. A proactive, service-focused approach and the ability to manage competing priorities within firm deadlines. Qualifications And Additional Experience Bachelor’s degree in Human Resources, Business Administration or a related discipline. 2 years of relevant work experience in Dubai private school. Working knowledge of UAE Labour Law, employment requirements and school compliance frameworks, including BSO expectations, is desirable. Arabic language skills would be an advantage. Remuneration A competitive tax-free salary and benefits package will be offered in line with the School’s policy and the successful candidate’s experience. Application Please send the following documents to recruitment@thearborschool.ae with “HR Officer / Administrator” in the email subject line: An up-to-date CV. A covering letter outlining your relevant Dubai school HR experience, including your direct experience with KHDA systems, safer recruitment and the Single Central Record (SCR). Applications will be reviewed as they are received, and the School reserves the right to make an appointment before the recruitment process closes. Safeguarding Statement The Arbor School is committed to safeguarding and promoting the welfare of all students in our care and expects all applicants to share this commitment. All appointments are subject to safer recruitment checks, including identity, qualification and employment-history verification, criminal-record checks and satisfactory professional references. All appointments are subject to the required approvals of the Knowledge and Human Development Authority and the Ministry of Human Resources and Emiratisation.

EA to the CEOEmployment Type: Full Time Salary:  depending on experience and qualifications Job Location:  Dubai, UAEAbout the Client: A leading Dubai-based conglomerate shaping the future of AI, fintech, healthcare, and more that drives innovation and empowers businesses across the MENA region.Job Description: Provide comprehensive, high-level administrative and operational support to the CEO, managing daily priorities, confidential correspondence, reports and executive communications.Manage the CEO’s calendar, schedule meetings, coordinate international travel arrangements, prepare itineraries and ensure seamless coordination of business appointments and engagements.Act as the primary point of contact between the CEO, senior management, clients and external stakeholders, ensuring timely communication, action tracking and follow-ups on critical business matters.Prepare executive reports, business presentations, meeting agendas, minutes, correspondence and confidential documents to support strategic planning and management decisions.Coordinate CEO-assigned projects, monitor deadlines, track deliverables, conduct research and proactively resolve administrative and operational matters to ensure smooth business execution.Qualifications:Bachelor’s degree in Business Administration, Management or a related field, with a minimum of 1-3 years of experience as an Executive Assistant or Executive Secretary directly supporting a CEO, Managing Director or C-level executive.With proven experience managing complex calendars, international travel arrangements, executive meetings, confidential correspondence and multiple competing priorities in a fast-paced corporate environment.Advanced proficiency in Microsoft Office (Outlook, Excel, Word and PowerPoint), with strong capabilities in executive reporting, presentation preparation, meeting coordination, documentation and deadline management.Ability to interact professionally and confidently with senior executives, VIP clients, board members and external stakeholders.How to Apply: Send your CV in word format to: HRJOBZ2020@GMAIL.COM and use “EA to the CEO" as email subject.

Job TitleJunior Accountant (F&B Preference)We are looking for a detail-oriented, organized, and motivated Junior Accountant to join our team in Abu Dhabi.The ideal candidate will assist the finance department with day-to-day accounting operations, bookkeeping, reconciliations, and financial reporting. Experience or background in the Food & Beverage (F&B), restaurant, or hospitality industry is a distinct advantage.Key ResponsibilitiesDay-to-Day Accounting: Record and maintain daily financial transactions, journal entries, and general ledger accounts.Accounts Payable & Receivable: Process vendor invoices, manage supplier payments, issue customer invoices, and track collections.Reconciliations: Perform daily/monthly bank, credit card, and cash reconciliations.F&B / Inventory Support (Preferred): Assist in monitoring daily sales/POS reconciliations, food and beverage cost tracking, and basic inventory audits.Compliance & Reporting: Assist in preparing monthly financial reports (Income Statement, Balance Sheet) and support basic VAT record-keeping under UAE regulations.Documentation: Organize and maintain financial records, receipts, and supporting payment vouchers.Qualifications & RequirementsEducation: Bachelor’s degree in Accounting, Finance, or a related business field.Experience: 1–3 years of hands-on accounting or bookkeeping experience.Industry Preference: Prior experience or familiarity with the Food & Beverage (F&B), restaurant, or hospitality sector is a strong advantage.Technical Skills:Proficiency in MS Excel and standard accounting software / ERP systems (e.g., QuickBooks Online, Tally, or similar).Solid understanding of accounting cycles and double-entry bookkeeping principles.Knowledge of UAE VAT rules is a plus.Soft Skills: High level of accuracy, strong organizational skills, and the ability to work in a fast-paced environment.Share your application at hr@rdhsgroup.com

Requirements & Qualifications:Minimum 3 years of accounting experience in the UAE.Good knowledge of daily accounting operations.Experience in preparing journal entries, financial reports, and bank reconciliations.Proficiency in accounting software.Excellent knowledge of Microsoft Office, especially Excel.Good understanding of UAE accounting and VAT regulations.Strong organizational skills, accuracy, and attention to detail.Ability to work under pressure and meet deadlines.Ability to work independently and as part of a team.How to ApplyInterested candidates are invited to send their updated CV to:Email: almanarahsafety@yahoo.comJob Type: Full-timeEducation: Bachelor's Degree in Accounting (Preferred)Work Location: In PersonAl Manarah Safety System LLCDubai, UAE

Operations Assistant (Mandarin Speaking)Company: CKC Technologies LLCLocation: Dubai-based or remoteSalary: AED 3,500–4,500 per month (negotiable)Employment type: Full-timeABOUT THE ROLECKC Technologies LLC is a growing e-commerce business. We’re looking for an organized, detail-oriented Operations Assistant to coordinate with suppliers in Asia and keep our daily operations running smoothly. You will work closely with our management team and report directly to the CEO.KEY RESPONSIBILITIESSupplier Coordination• Communicate daily with suppliers and factories in Mandarin via WeChat, email, and phone to place orders, confirm stock, and follow up on production and delivery timelines.• Request samples, quotes, product photos, and specifications, and compare pricing across suppliers.• Negotiate pricing, minimum order quantities, and lead times under management’s guidance.• Resolve issues involving delays, product quality, incorrect items, and returns.E-commerce and Purchasing Support• Support the purchasing process from order placement to shipment, including tracking orders and deliveries.• Help maintain accurate product listings, stock levels, and product details on our online store.• Translate product information, supplier messages, and documents between Mandarin and English.• Assist with quality checks by reviewing supplier photos and videos before shipment.Administration and Reporting• Maintain organized records of suppliers, orders, quotes, and invoices in Excel.• Prepare weekly reports for the CEO on order status, supplier performance, and outstanding issues.• Draft professional emails and documents using Word and Outlook.• Coordinate with internal teams to ensure customer orders are fulfilled on time.Travel• Travel to Asia, including China and Hong Kong, several times a year for supplier meetings, factory visits, and sourcing trips. Travel costs are covered by the company.REQUIREMENTS• Excellent written and spoken Mandarin.• Good written and spoken English.• Proficiency in Microsoft Office, especially Excel (formulas, filters, and tables), Word, and Outlook.• Strong organizational skills and attention to detail, with the ability to manage multiple orders and deadlines.• Punctual, reliable, and able to work independently.• Willingness and ability to travel to Asia when required, with a valid passport and the ability to obtain the necessary visas.• Right to work in the UAE.ADVANTAGEOUS• Ability to understand and speak Cantonese.• Previous experience in e-commerce, purchasing, buying, sourcing, or supplier management.• Familiarity with WeChat for business communication and online store platforms such as Shopify.• Experience with product quality checks or import/export documentation.WHAT WE OFFER• Salary of AED 3,500–4,500 per month, depending on experience and negotiable.• The opportunity to work directly with the CEO and grow into a larger purchasing or operations role as the business expands.• Hands-on experience in international sourcing and supplier negotiation.• Flexible work arrangements: Dubai-based or remote.• Company-covered travel costs for business trips.HOW TO APPLYPlease submit your CV through  email aiko@wchampfx.com.In your application, please include:• Your relevant experience.• The languages you speak.• Your notice period or availability.• Your current location.

WE ARE HIRING!Position: Assistant AdminFEMALE PREFERREDLocation: SHARJAH UAECompany: Vessel Tech Chillers & AutomationWe are looking for a responsible and organized Assistant Admin to join our team.Job Responsibilities:Handle daily administrative and office tasks.Prepare quotations, invoices, and other documents.Manage emails, phone calls, and customer inquiries.Maintain records, files, and office documentation.Coordinate with clients, suppliers, and internal teams.Assist with data entry and general office support.Requirements:Must have own valid UAE visa.Basic computer skills, including MS Office and Excel.Good communication and organizational skills.Previous administrative experience is preferred.Immediate joining is an advantage.How to Apply:Interested candidates may send their CV via WhatsApp+971547067937 Join our team and grow with us!Pay: AED2,000.00 - AED2,200.00 per month

WE ARE HIRING!Operations Team Lead- Attestation and document clearing servicesHarris & Charms | Dubai, UAESalary: AED 4,000–6,000 per month (based on experience and qualifications)Employment: Full-TimeExperience: Minimum 3 Years UAE Experience PreferredAbout the RoleHarris & Charms is seeking an experienced, organized, and results-driven Operations Team Lead to manage daily office operations, supervise team performance, coordinate sales and marketing activities, and report directly to the company founders.Key ResponsibilitiesLead and supervise daily office operations and staff activities.Oversee document clearing, certificate attestation, legalization, and related client services.Assign tasks, monitor deadlines, and ensure accurate and timely service delivery.Maintain proper document handling procedures, quality control, and operational accountability.Monitor daily sales inquiries, customer follow-ups, lead conversions, and sales performance.Coordinate with marketing personnel to monitor campaign performance and lead generation.Prepare daily and weekly operational, sales, and performance reports for the company founders.Identify operational challenges, resolve issues, and recommend process improvements.Ensure excellent customer service and effective team coordination.RequirementsMinimum 3 years of UAE experience as team lead or in senior role, preferably in document attestation, legalization, document clearing or similar services.Previous experience in team supervision or operational coordination.Strong leadership, organizational, and problem-solving abilities.Excellent communication and customer service skills.Proficiency in Microsoft Office, Excel, and CRM systems.Ability to work independently, manage priorities, and take responsibility for team performance.Good knowledge of UAE government procedures and documentation services is an advantage.Ideal CandidateWe are looking for a hands-on professional who can independently coordinate office activities, lead a small team, maintain high service standards, and keep management informed of daily business performance.Salary Package: AED 4,000–6,000 monthly, depending on relevant experience and capabilities.How to ApplyPlease submit your updated CV, mentioning your relevant UAE experience, current visa status, availability to join, and expected salary.Email: info@harrisandcharms.comPay: AED4,000.00 - AED6,000.00 per monthEducation:Bachelor's (Required)Experience:Team management: 2 years (Preferred)Language:English (Required)

Urgent Hiring: Receptionist & Administrative Officer?Location: UAEEmployment Type: Full-timeExperience Required: Minimum 1 year in UAE (Similar Role)Availability: Immediate Joiners Preferred?About the Role:?We are looking for an organized and professional Receptionist & Admin Executive to join our team on an urgent basis. The ideal candidate will manage front desk operations, carry out daily administrative tasks, and assist our team with basic employee onboarding and offboarding procedures.?Key Responsibilities:?1. Front Desk & Office Administration?Welcoming visitors, clients, and guests in a warm and professional manner.?Managing switchboard calls, taking messages, and forwarding inquiries appropriately.?Maintaining office inventory, ordering stationery, and keeping track of office supplies.?Coordinating daily courier deliveries, dispatches, and mail distribution.?Ensuring the reception area and meeting rooms remain clean, tidy, and presentable.?Assisting with administrative logistics such as flight/hotel bookings or schedule management when required.?2. Onboarding & Offboarding Support?Assisting with the onboarding process for new employees (preparing workstations, access badges, welcome kits, and stationery).?Collecting, verifying, and organizing candidate documents required for UAE visa processing and internal HR files.?Maintaining up-to-date employee records and administrative databases.?Requirements & Qualifications?UAE Experience: Minimum 1 year of experience in a similar Receptionist or Admin role in the UAE (Mandatory)?Availability: Can join IMMEDIATELY or on short notice (Preferred).?HR Support Knowledge: Familiarity or prior experience with basic employee onboarding and offboarding procedures.?Communication: Excellent written and spoken English skills (Arabic fluency is an added advantage).?Tech Proficiency: Hands-on experience with MS Office (Word, Excel, Outlook) and freezone portals (DMCC, IFZA, AFZ etc.)Basic knowledge on KYC documentations and Freezone & Mainland business set up.?Professional Attributes: Strong organizational skills, attention to detail, proactive mindset, and a neat presentation.?Benefits:?Competitive salary (commensurate with experience).?Employment Visa & Health Insurance (as per UAE Labor Law).?Supportive working environment and opportunity for growth.?How to Apply?Interested candidates who are available for immediate joining can send their updated CV to hello@ajandbros.com with the subject line:Application - Receptionist & Admin - [Your Name] - [Immediate Joiner / Notice Period]Pay: AED3,500.00 - AED4,500.00 per month