BUYING OPERATIONS & COORDINATION LEAD Dubai Careers - Job Vacancies in Dubai, UAE

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BUYING OPERATIONS & COORDINATION LEAD

Job Description

Job Description : Buying Operations and Coordination Lead

Company: Al Fan Emirates

Location: Ajman, UAE

Role Summary

Department: Buying & Merchandising

Lead day-to-day Buying operations and supervise Buying Coordinators. Ensure accurate, timely processing of approved orders, item data, receipts and shipment requirements through coordination with Buying, Planning, Stores, Warehouse, Logistics and Finance.

Key Responsibilities

Team Coordination and Work Allocation

  • Allocate work and priorities across Buying Coordinators. Ensure accurate, timely item setup, POs, records, supplier follow-ups, sample coordination and department administration; resolve workflow issues and follow tasks through to closure.

Order Execution and Supplier Follow Up

  • Track approved orders, supplier commitments, documents and delivery milestones. Handle local supplier clarifications and escalations after initial orders are agreed by authorized management.
  • Execute replenishment orders for confirmed repeat items, including branded cosmetics, against Planning issued requirements and agreed authorizations.

Import Shipments and Warehouse Coordination

  • Follow shipment readiness, ETAs, shipping documents, freight and clearance issues with suppliers and Logistics. Flag delays and missing requirements before they affect receipt or release.
  • Keep Warehouse informed of incoming shipments and coordinate receiving readiness. Support stock distribution with Planning and follow up local receipts with Stores.

SAP Receipts and Item Controls

  • Approve GRPOs in SAP against previously authorized orders/invoices and verify receipt details. Resolve discrepancies with Stores, Warehouse, Buying and Finance; escalate exceptions for approval.
  • Coordinate approved corrections to prices, descriptions, categories and other item attributes. Resolve inconsistent pricing and item-information issues raised by Stores and maintain supporting records.

Finance Coordination

  • Maintain visibility of shipment payment priorities with Finance and Buyers. Follow up payments and document-release requirements; flag risks to shipment readiness or release.
  • Close PO, invoice and GRPO discrepancies and obtain missing supplier invoices or supporting documents.

Cross Team Communication and Operational Closure

  • Act as the day-to-day coordination point for Buyers, Planning, Store Managers, Warehouse, Logistics and Finance.
  • Resolve routine operational issues, assign follow-up ownership and escalate unresolved exceptions with clear status, required action and timing.

Candidate Profile

  • Retail buying operations or import-order experience, including coordinator supervision.
  • Strong SAP Business One and Excel skills; knowledge of shipment, receiving and supplier documents.
  • Accurate, organized and practical in resolving issues, setting priorities and following through.

Key Deliverables

  • Timely, accurate coordinator output, approved order execution and SAP receipt processing.
  • Current order/shipment status, payment-priority visibility and receiving/distribution coordination.
  • Correct item and price records, resolved discrepancies and timely escalation of outstanding issues.

What we offer

  • Competitive salary based on experience and qualification.
  • Employment visa sponsorship.
  • Health insurance in accordance with applicable UAE laws and regulations.

Interested may share their CV along with a cove letter to , muhsina@alfaneim.com


Job Details

Job Role : OPERATIONS


Job Location : Dubai , UAE


Email : muhsina@alfaneim.com


Company : ALFAN EMIRATES


Listing ID : 111570



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