Job Title: Administrative Assistant- Dubai Dubai Careers - Job Vacancies in Dubai, UAE

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Job Title: Administrative Assistant- Dubai

Job Description

Job Title: Administrative Assistant- Dubai

09:00 AM to 06:00 PM (Mon to Fri) Full time/ Part time


ROLE PURPOSE
To keep the office running smoothly by managing people, information, facilities and day-to-day administrative processes,
ensuring records are accurate, compliance deadlines are met, and colleagues across all departments receive prompt,
reliable support.

KEY RESPONSIBILITIES
  • Records & Documents: Maintain employee records and company documents in the company drive and physical
files; keep attendance records and share with HR and Directors.
  • Travel & Meetings: Manage business travel end to end (flights, hotels, transport, visas, travel agents); arrange
meeting reservations and venues; support the staff with international visa documentation.
  • Onboarding & Visas: Coordinate with HR and IT for new joiners (access cards, business cards, security credentials,
visas); handle employee family visas including GDRFA visits, attestation and renewals.
  • Renewals & Permits: Track and complete renewals on time: employee parking, AOFC, P.O. Box, Trade License,
Operational Permit, DMCC employee access, and office lease/Ejari when due.
  • Office Facilities: Order pantry, water, stationery and supplies weekly; schedule AC servicing, cleaning, repairs,
furniture, plants and printing; manage vendors; ensure health and safety standards.
  • Finance Support: Prepare and submit employee claims (including via the claims software); record office, travel
and entertainment expenses for Accounts; report monthly utility bills; manage petty cash.
  • IT Coordination: Support meeting rooms, video conferencing, laptops, phones and Avaya desk phones; maintain
IT inventory; coordinate IT procurement and maintenance with vendors and the IT team.
  • Events & Gifts: Plan and coordinate office events and corporate parties (logistics, vendors, guest lists, invites);
assist with client gifts for occasions such as Diwali and Christmas.
  • General Admin: Support all departments with daily tasks, invoices and document handling, and keep the office
organised.
  • Health & Safety Compliance: Ensure office supplies and environment comply with health and safety standards.
KEY COMPETENCIES
  • Reliability and discretion with confidential information
  • Prioritisation and multitasking
  • Clear communication with colleagues, vendors and government bodies
  • Proactive, solution-focused approach
  • Teamwork across offices (Mainly with – Dubai & India)
QUALIFICATIONS & EXPERIENCE
  • Diploma or degree in Business Administration or a related field.
  • Experience in an administrative or office support role, preferably in the UAE.
  • Proficient in MS Office (Outlook, Excel, Word) and comfortable learning new software.
  • Excellent written and spoken English; professional telephone and email manner.
  • Strong organisation and follow-through, with attention to deadlines

Please apply by sending your CV and cover letter to recruitment@howerob.com, quoting reference DUBadm26


Contact Information

Email Address
recruitment@howerob.com
Email Reference
DUBadm26
Address
Platinum Tower, JLT Cluster I, Emirates Hills, Dubai Emirate, United Arab Emirates

Job Details

Job Role : Administrative Assistant


Job Location : Dubai , UAE


Email : recruitment@howerob.com


Company : Howe Robinson Partners


Listing ID : 110168



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