To manage day-to-day administrative operations, company documentation, compliance, facilities, and office support while providing basic coordination and administrative support to the Sales team when required.

Key Responsibilities

Manage daily office administration, facilities, and general office support.

Maintain and monitor Trade License, MOA, Tenancy Contract, Ejari, Establishment Card, Immigration, Civil Defense, Municipality, Insurance, VAT, and other company records.

Track document expiry dates and coordinate timely renewals with PROs and relevant parties.

Maintain company contracts, licenses, confidential records, forms, and document control systems.

Develop and maintain administrative SOPs, procedures, forms, and trackers.

Coordinate vendors, maintenance, service contracts, office assets, stationery, accommodation, travel, courier, and meeting arrangements.

Maintain employee-related administrative records and support HR with onboarding, visa, Emirates ID, passport, and accommodation documentation.

Prepare administrative reports, trackers, correspondence, and management updates.

Provide administrative support to Sales, including maintaining customer records, quotations, sales documents, follow-ups, and basic sales reports.

Coordinate with Sales, Procurement, Logistics, Finance, and Operations on administrative and documentation requirements.

Ensure proper filing, timely follow-up, accuracy, and confidentiality of company information.

Identify administrative gaps and support process improvements.

Perform any other duties or responsibilities reasonably assigned by the Reporting Manager or Management.

Qualification

Bachelor's Degree in Business Administration, Management, or a related field.

Experience

Minimum 5 years of experience in General Administration, Office Administration, or a similar role.

UAE administrative experience is preferred.

Key Competencies

General & Office Administration

Corporate & Statutory Documentation

Document Control & Compliance

Facilities & Vendor Coordination

HR Administrative Support

Basic Sales Administration

MS Office / Excel

Reporting & Follow-up

Communication & Coordination

Organization & Time Management

Confidentiality & Attention to Detail

Interested candidates can mail their resume to: hr.support@rofo.ae

Subject: General Administrator – Female

Pay: AED3,000.00 - AED3,500.00 per month