Office Administrator & Executive Support
Location: Jumeirah Village Circle (JVC), Dubai
Salary: Up to AED 4,000 per month
About Us
The Soch Collective is a boutique design consultancy specializing in residential, commercial, hospitality, and workplace interiors. As a growing company, we're looking for an organised and proactive individual who enjoys bringing structure to a creative environment and supporting the smooth day-to-day operations of the business.
This role is ideal for someone who enjoys coordinating people, keeping things organised, and being the person others can rely on to ensure everything runs efficiently.
Key ResponsibilitiesOffice Administration
Manage the day-to-day administration of the office
Coordinate office supplies, vendors, maintenance, and service providers
Maintain organised physical and digital filing systems
Welcome visitors and prepare meeting spaces
Handle courier services and general office logistics
Executive Support
Manage calendars and schedule meetings
Organise appointments and meeting logistics
Prepare meeting notes and follow up on action items when required
Draft professional emails and basic business correspondence
Keep important documents and records well organised
HR Administration
Coordinate interview scheduling and candidate communication
Prepare onboarding documentation for new employees
Maintain employee records and leave trackers
Assist with general HR administrative tasks
Finance Support
Organise invoices and expense records
Coordinate documents with the external accountant
Follow up on invoices and payments as requested
Maintain accurate administrative financial records
General Coordination
Support the leadership team with day-to-day administrative tasks
Coordinate with clients, consultants, suppliers, and contractors
Assist in maintaining internal trackers, deadlines, and documentation
Provide administrative support across different business functions as required
Requirements
1–3 years of experience in Office Administration, Administrative Support, or Office Coordination
Excellent organisational skills with strong attention to detail
Strong written and spoken English
Proficiency in Microsoft Office and Google Workspace
Comfortable learning and using AI tools such as ChatGPT or Claude (training can be provided)
Able to manage multiple administrative tasks in a fast-paced environment
Professional, dependable, and proactive attitude
Preferred
Experience in an interior design, architecture, construction, or professional services company
Familiarity with CRM systems or project management software
Experience supporting a small business or leadership team
Who Will Succeed in This Role?
We're looking for someone who:
Loves organising and creating structure
Takes ownership of their work without constant supervision
Enjoys solving problems and finding practical solutions
Communicates professionally with clients, vendors, and colleagues
Is dependable, detail-oriented, and eager to learn
Wants to grow with a young and expanding company
What We Offer
Opportunity to grow within a fast-growing boutique design consultancy
Exposure to exciting residential and commercial design projects
A collaborative, supportive, and creative work environment
Hands-on learning and professional development opportunities
Job Type: Full-time
Location: Jumeirah Village Circle (JVC), Dubai
Salary: Up to AED 4,000 per month
Email your CV: contact@thesochcollective.com
Pay: AED3,000.00 - AED4,000.00 per month
Application Question(s):
Have you worked in an interior design, architecture, construction, or professional services company?
What is your current monthly salary (AED)?
How soon can you join?
Are you comfortable working full-time from our office in JVC, Dubai?
How would you rate your Microsoft Excel skills? (Beginner / Intermediate / Advanced)
Have you used AI tools such as ChatGPT, Claude, or Microsoft Copilot in your work? If yes, briefly describe how.
This role involves supporting multiple tasks and priorities throughout the day. Can you briefly describe how you stay organised when managing several responsibilities?
Why are you interested in joining The Soch Collective?
How many years of office administration or executive assistant experience do you have?
Location:
Dubai (Preferred)
Job Role : Executive Assistant
Job Location : Dubai
Email : contact@thesochcollective.com
Listing ID : 106546
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