Company: Nexar Group — Maintenance Division
Location: Dubai, United Arab Emirates
Job Type: Full-Time
Salary: AED 3,000 – 5,000 per month (based on experience and capability)
Industry: Maintenance, Fit-Out, Technical Services, Facility Management
About Nexar Group — Maintenance Division
Nexar Group's Maintenance Division is a growing Dubai-based maintenance, fit-out, MEP, and technical services company. We deliver services across villas, apartments, offices, restaurants, retail outlets, and commercial properties. Our reputation is built on quality service, fast response times, and long-term client relationships, and we are scaling our back-office operations to match our growth.
Role Overview
We are looking for a smart, reliable, and highly organised Admin & Operations Coordinator who can manage daily operations, dispatch teams efficiently, and ensure every job is tracked, completed, and billed properly.
This is not a basic admin role. This is an operations control role.
The successful candidate will act as the central coordination point of our maintenance operations by assigning daily jobs, following them through to completion, handling clients before and after the work, and ensuring all paperwork is properly managed so every completed job is invoiced correctly. We are looking for someone who takes ownership and works proactively.
Key Responsibilities
Dispatch & Job Coordination (Main Role)
Assign daily jobs to technicians and supervisors
Plan routes and schedules efficiently across Dubai
Ensure teams reach client sites on time and complete jobs as planned
Follow up continuously until each job is fully completed and signed off
Job Tracking & Client Handling
Maintain complete tracking of all ongoing and completed jobs
Communicate with clients before, during, and after each job
Handle client complaints professionally and calmly
Ensure high customer satisfaction and encourage repeat business
Invoicing & Documentation
Prepare quotations, invoices, and job reports
Maintain proper records of all jobs and payments
Handle document control for both maintenance and fit-out projects
Organise LPOs, receipts, and site documents
Admin & Office Support
Support daily office operations
Coordinate with suppliers and internal teams
Assist in procurement follow-ups
Maintain organised filing systems, both digital and physical
Basic Accounts Assistance
Track payments and pending invoices
Coordinate with accounts for collections and records
Maintain simple expense and job-cost logs
Required Skills & Experience
UAE experience in maintenance, fit-out, or technical services is preferred
Strong English communication skills, both written and verbal, are mandatory
Ability to handle clients professionally under pressure
Highly organised and detail-oriented
Strong multitasking ability
Good working knowledge of Excel, WhatsApp coordination, and basic office software
Experience with Jobber, Odoo, or similar CRM/operations systems is a strong advantage
Fast learner with a problem-solving mindset
Personality We’re Looking For
Smart, proactive, and responsible
Strong follow-up mindset and attention to detail
Calm under pressure and solution-oriented
Trustworthy and professional in all communication
Takes ownership and responsibility beyond assigned tasks
What We Offer
Basic Salary: AED 3,000 – 5,000 per month (based on experience and capability)
Standard UAE employment benefits as per UAE Labour Law
Stable full-time role in a growing maintenance company
Real operational responsibility, not just clerical desk work
Opportunity to grow into a senior operations role as the division expands
Direct exposure to the full project lifecycle from enquiry to invoicing
Mandatory Requirements
Currently residing in the UAE
Transferable visa or own visa status
Available to start within 30 days
Able to attend an in-person interview in Dubai
How to Apply
Send your CV to:
Email: careers@nexar.ae
Please include the following in your application:
Only shortlisted candidates with relevant UAE maintenance, fit-out, or technical services administration experience will be contacted
Pay: AED3,000.00 - AED5,000.00 per month
Job Role : Admin
Job Location : Dubai , UAE
Email : careers@nexar.ae
Company : Nexar Technical Service Contracting Co LLC
Listing ID : 104443
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