Position Title: Executive Assistant / Secretary – Signage & Outdoor Media
Industry: Signage & Outdoor Media Advertising
Location: Sharjah, UAE
Employment Type: Full-Time
Job Overview:
Emirates Talent Solution is hiring a dedicated and highly organized Executive Assistant / Secretary for a leading company in the signage and outdoor media industry based in Sharjah. This role is ideal for a resourceful individual with strong administrative skills, excellent communication abilities, and the capacity to support senior management in a dynamic, fast-paced environment.
Key Responsibilities:
Executive & Administrative Support
Manage calendars, meetings, and day-to-day schedules for senior executives
Draft, edit, and prepare reports, presentations, and business documents
Maintain organized filing systems and confidential records
Communication & Coordination
Serve as a liaison between the executive team and internal/external stakeholders
Coordinate travel arrangements, including flights, hotel bookings, and itineraries
Ensure seamless communication flow across departments
Meetings & Events
Organize meetings, conferences, and internal events
Prepare agendas, take minutes, and follow up on deliverables
Ensure all materials and logistics are arranged in advance
Confidentiality & Discretion
Handle confidential information with a high level of professionalism
Ensure secure management of sensitive documents and data
Office & HR Support
Oversee office supply management and administrative processes
Assist HR with onboarding, documentation, and general coordination tasks
Requirements:
Bachelor’s degree in Business Administration, Secretarial Studies, or a related field
5–7 years of experience in a similar executive support role (required)
Strong command of Microsoft Office (Excel, Word, PowerPoint, Outlook)
Excellent communication skills in English (Arabic is a plus)
Proven ability to multitask and manage priorities independently
High attention to detail, discretion, and professionalism
Prior experience in the signage or outdoor media industry is an added advantage
How to Apply:
Interested candidates are invited to send their updated CVs to cv@emiratestalentsolution.com with the subject line: “Executive Assistant / Secretary – Sharjah"
Job Type: Full-time
Pay: AED4,000.00 - AED7,000.00 per month
Ability to commute/relocate:
Sharjah: Reliably commute or planning to relocate before s
tarting work (Required)
Language:
English (Required)
Job Role : Executive Assistant
Job Location : Dubai
Email : cv@emiratestalentsolution.com
Listing ID : 87482
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